Digital Right to Work Checks

GPG45 compliant Right to Work checks

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Digital Right to Work checks

As of 6th April 2022, the Government updated Right to Work guidance for UK Employers. This update has introduced a new Digital Scheme which allows employers to remotely verify the identity of people with applicable documents using an Identity Service Provider (IDSP). This will replace the Covid-adjusted Right to Work guidance which ends on 1st October 2022.

 

Right to Work

Digital Right to Work Scheme Webinar

We recently ran a webinar providing information about the updates and changes to Right to Work guidance that came into force on 6th April. In this webinar, we explained more about the new Digital Scheme and what it might mean for employers. You can watch a recording of our free of charge webinar here.

Watch our webinar

Watch here
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We run lots of informative webinars about our services, industry news and any guidance changes. If you would like to see the exciting events we have coming up, please visit our events page below.

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Digital Right to Work - All you need to know

The Digital Right to Work Scheme will allow employers to remotely verify the identity of people with applicable documents using an Identity Service Provider (IDSP). But, what are these changes and how will they affect you?

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Latest Guidance

For the latest Home Office guidance regarding Right to Work checks, please click below. If you have any questions about the guidance or about how we may be able to help, please get in touch.

How do digital Right to Work checks work?

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Step 1:

Employer confirms that applicant has in-date biometric UK or Irish passport or passport card.

Step 2:

Employer sends applicant email / text with link to begin digital RtW check via selected IDSP.

Step 3:

Applicant follows link to IDSP service to capture and upload image of their passport via applicable device.

Step 4:

Applicant captures and uploads ‘selfie’ for biometric face checks.

Step 5:

IDSP assesses identity document and confirms liveness and facial match.

Step 6:

IDSP returns report including confirmation that the relevant Level of Confidence has been met.

Step 7:

Employer downloads verification report for their records and future Home Office audits.

Step 8:

Employer confirms that the employee who comes to work matches the identity of the person verified by the IDSP.

Why choose our Digital Right to Work service?

Quick Right to Work (RTW) checks

Save time

Using an Identity Service Provider (IDSP) means you no longer need to physically examine documents, saving time for employers and landlords.

Robust, consistent Right to Work (RTW) checks

Secure checks

Using Identity Verification Technology (IDVT) helps to identify suspicious, incorrect and fake identity documents and protects employers from fraudulent applicants.

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Make checks from anywhere

Identity Service Providers (IDSPs) allow people to verify their identity remotely and prove their eligibility to work whenever and from wherever suits them.

Key dates for Digital Right to Work guidance changes

Right to Work Digital Changes

Choosing an IDSP

As a leading IDSP, we’re in the process of becoming certified to the digital Schemes for Right to Work and DBS. We’ve been speaking to hundreds of companies over the last few weeks, helping them to explore their options for Right to Work checks moving forwards, including the option of online RtW checks. But how do you decide what’s right for you and your employees?

Read our blog here

We’ve put together a few questions which should help you to start defining your process between now and 1st October.

Read here!

Digital Right to Work FAQs

What is a Digital Right to Work check?

A digital check allows applicants with applicable proof of identity to verify their identity and prove their Right to Work remotely, instead of presenting physical documents to you as an employer. Under the new digital Scheme, an employer can carry out a Right to Work check on holders of UK & Irish in-date biometric passports using IDVT from an IDSP. Anyone with a UK Visas and Immigration (UKVI) account – including those who applied to the EU Settlement scheme – can now access their immigration status online through an eVisa.

What is a share code?

Migrant workers can prove their Right to Work to a potential employer by giving them a ‘share code’. EU, EEA or Swiss citizens granted status under the EU Settlement Scheme or anyone with a UKVI account can generate a share code through the Government ‘View and Prove’ service.

Can you still make document checks over video?

Until 30th September, Covid-adjusted guidance means that document checks can be carried out over video calls with employees sending scanned documents or a photo of documents for RtW checks.

What do we do if our candidate doesn’t have an in-date UK/Irish biometric passport or eVisa?

For other documents from List A or List B, such as out of date passports or birth certificates and NI numbers, from 1stOctober, you will need to see the original.

Is TrustID an accredited Identity Service Provider (IDSP)?

TrustID are already working on accreditation for the Right to Work, Right to Rent and DBS Digital Schemes and we’re aiming to be accredited by May 2022. However, it is currently not mandatory for an IDSP to be accredited to the digital RtW Scheme to perform digital Right to Work checks.

Can you combine a RtW and DBS digital check?

The UK Government announcement confirms that IDVT can be used for both RtW and DBS checks. So, for eligible applicants, employers will be able to combine RtW and DBS checks.

Want to find out more?

We’d be really happy to chat through your requirements and offer advice on the best service for your business.

Have a different question?

If you have any other questions about the new Digital Scheme or Right to Work checks in general, we would be happy to discuss them with you.

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