TrustID digital identity services approved by UK government for Right to Work, Right to Rent and DBS Digital checks. Read more

Digital Right to Work Checks

Government certified Right to Work checks

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Digital Right to Work checks

As of 6th April 2022, the Government updated Right to Work guidance for UK Employers. This update has introduced a new Digital Scheme which allows employers to remotely verify the identity of people with applicable documents using an Identity Service Provider (IDSP). This will replace the Covid-adjusted Right to Work guidance which ends on 1st October 2022.

We’re a certified IDSP meaning our ID check services are compliant with GPG45 standards and you can use them for Right to Work checks and also Basic, Standard or Enhanced DBS checks.

 

Right to Work

How do digital Right to Work checks work?

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Step 1:

Employer confirms that applicant has in-date biometric UK or Irish passport or passport card.

Step 2:

Employer sends applicant email / text with link to begin digital RtW check via selected IDSP.

Step 3:

Applicant follows link to IDSP service to capture and upload image of their passport via applicable device.

Step 4:

Applicant captures and uploads ‘selfie’ for biometric face checks.

Step 5:

IDSP assesses identity document and confirms liveness and facial match.

Step 6:

IDSP returns report including confirmation that the relevant Level of Confidence has been met.

Step 7:

Employer downloads verification report for their records and future Home Office audits.

Step 8:

Employer confirms that the employee who comes to work matches the identity of the person verified by the IDSP.

Why choose our Digital Right to Work service?

Quick Right to Work (RTW) checks

Save time

Using an Identity Service Provider (IDSP) means you no longer need to physically examine documents, saving time for employers and employees.

Robust, consistent Right to Work (RTW) checks

Secure checks

Using Identity Verification Technology (IDVT) helps to identify suspicious, incorrect and fake identity documents and protects employers from fraudulent applicants.

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Make checks from anywhere

Identity Service Providers (IDSPs) allow people to verify their identity remotely and prove their eligibility to work whenever and from wherever suits them.

Key dates for Digital Right to Work guidance changes

Right to Work Digital Changes

Right to Work checks - Are You Ready for 1st October?

Thursday, Sep 8 2022, 11:00 AM – 11:45 AM
On 1st October, the way employers can make Right to Work checks changes. Are you ready?
If you’re an employer wondering about your options moving forwards, why not join us for our free of charge webinar. We’ll cover what the latest guidance means for you, what your choices are for onboarding applicants and how to prepare your teams.

  • The latest updates to Right to Work guidance including more about the digital RtW check Scheme
  • What are your options for onboarding?
  • How does technology support Right to Work?
  • Questions and answers

Digital Right to Work services from TrustID

Passport

Identity document validation

We assess and confirm the authenticity of eligible documents

Consistent Right to Work (RTW) checks

Biometric face matching

We verify a selfie image to ensure it is a live person who matches the document holder

Secure identity document scanning services

Fraud check

We check against a national database that an identity is not known to be stolen or synthetic

Illustration showing the simplicity of our service

Address verification

We prove that your applicants’ address exists and link them to that address by checking against trusted data sources

“Following guidance from NHS frameworks and the Home Office, it was imperative to introduce Identity Document Validation Technology (IDVT) to support our compliance processes.

Adding digital checks to our document verification will support our processes during audit and provide an extra layer of clarity on individual documentation. After speaking to various providers, we felt TrustID would be able to provide the service we required with a simple, quick and effective process.”

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Future Events

We run lots of informative webinars about our services, industry news and any guidance changes. If you would like to see the exciting events we have coming up, please visit our events page below.

Illustration showing a woman on her phone for an identity check to prove compliance

Digital Right to Work - All you need to know

The Digital Right to Work Scheme will allow employers to remotely verify the identity of people with applicable documents using an Identity Service Provider (IDSP). But, what are these changes and how will they affect you?

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Latest Guidance

For the latest Home Office guidance regarding Right to Work checks, please click below. If you have any questions about the guidance or about how we may be able to help, please get in touch.

Choosing an IDSP

As a leading IDSP, we are one of the first organisations to be certified to the digital Schemes for Right to Work and DBS. We’ve been speaking to hundreds of companies over the last few weeks, helping them to explore their options for Right to Work checks moving forwards, including the option of online RtW checks. But how do you decide what’s right for you and your employees?

Read our blog here

We’ve put together a few questions which should help you to start defining your process between now and 1st October.

Read here!

Digital Right to Work FAQs

What is a Digital Right to Work check?

A digital check allows applicants with applicable proof of identity to verify their identity and prove their Right to Work remotely, instead of presenting physical documents to you as an employer. Under the new digital Scheme, an employer can carry out a Right to Work check on holders of UK & Irish in-date biometric passports using IDVT from an IDSP. Anyone with a UK Visas and Immigration (UKVI) account – including those who applied to the EU Settlement scheme – can now access their immigration status online through an eVisa.

What is a share code?

Migrant workers can prove their Right to Work to a potential employer by giving them a ‘share code’. EU, EEA or Swiss citizens granted status under the EU Settlement Scheme or anyone with a UKVI account can generate a share code through the Government ‘View and Prove’ service. A share code is usually valid for 90 days and is made of 9 alphanumeric characters – for Right to Work checks, it will begin with a W.

Can you still make document checks over video?

Until 30th September, Covid-adjusted guidance means that identity document checks can be carried out over video calls with employees sending scanned documents or a photo of documents for RtW checks.

What do we do if our candidate doesn’t have an in-date UK/Irish biometric passport or eVisa?

The digital Right to Work Scheme is valid only for holders of in-date British or Irish passports. For other documents from List A or List B, such as out of date passports or birth certificates and NI numbers, from 1st October, you will need to see and check the originals.

Is TrustID a certified Identity Service Provider (IDSP)?

TrustID is one of the first certified IDSPs. We are certified for the Right to Work, Right to Rent and DBS Digital Schemes.

It is currently not mandatory for an IDSP to be certified to the digital RtW Scheme to perform digital Right to Work checks but you do need to work with a certified IDSP for DBS checks. See our certification here.

Can you combine a RtW and DBS digital check?

UK Government guidance confirms that IDVT can be used for both RtW and DBS checks. Our services are certified for both Schemes and so, for eligible applicants, employers will be able to combine one identity check to support both Right to Work and DBS Basic, Standard or Enhanced checks.

How long does a digital Right to Work check take?

A digital Right to Work check is a very quick process. With TrustID, a check will come back within minutes or no longer than 1 hour during our working hours (between 8am and midnight, seven days a week).

Want to find out more?

We’d be really happy to chat through your requirements and offer advice on the best service for your business.

Have a different question?

If you have any other questions about the new Digital Scheme or Right to Work checks in general, we would be happy to discuss them with you.

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Our ISO 27001 accredited certification lets you know that we follow information security best practice, helping to eliminate or minimise the risk of a security breach, keep information secure and ensure compliance with data protection regulations.

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