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Making remote identity checks in today’s world

Illustration showing a woman on her phone for an identity check to prove compliance

We’re all being advised to work from home where possible. This clearly makes receiving and checking physical documents in the presence of applicants a bit of challenge and lots of our customers are asking about making remote identity checks. 

Our online validation service is a great example of how remote checks can be used to protect an organisation. Many of our current customers use validation checks as one step in a secure process, be that as part of Right to Work, counter fraud or a DBS process.

Of course, from 17th May 2021, Right to Work legislation states that you must once again see the original document, in the presence of the holder (either a physical presence in person or via a live video link.) But if you need to bring new starters into your organisation in the coming weeks and months, without seeing the applicant face-to-face, what can you do remotely?

An online validation check is a useful tool to give initial reassurance that the documents you are seeing are genuine and offers a much higher level of validation than a visual check alone. Perhaps consider a short-term process change which means you ask applicants to send you copies of their
documents so that you can make an initial check. You could then ask them to bring the same document on day 1 of the job so that you can complete your Right to Work obligations. Or connect with the applicant on video link to see their document and ask them to capture and send you the document while you’re connected…

Each organisation obviously needs to decide on a process which works well for them and solves a short-term challenge. If you’d like to discuss possible options with us, we’d be happy to help!

Want to find out more?

If you’d like to chat through your options with a member of our team, please get in touch.

Click here to contact us!