Navigating Identity Validation: How HR Teams Can Streamline Digital Compliance

By Sarah Croft | April 25, 2025 | Compliance, HR & Recruitment

At TrustID, we support thousands of HR professionals with their digital compliance checks every day. From Right to Work (RtW) and DBS checks to standard identity document validation, we understand the importance of getting these checks right. In this blog, we share how digital identity validation can support compliant, efficient hiring.

Why Is Identity Validation So Important?

No matter how your HR team carries out identity checks, accurately and reliably confirming a candidate’s identity is an essential first step for compliant Right to Work and DBS checks.

Getting identity validation right helps protect your business from legal and financial risks, including civil penalties. It also plays a key role in safeguarding, especially in sectors where staff work with vulnerable individuals.

Working with a certified Identity Service Provider (IDSP) allows you to complete these checks accurately and securely.

Moving Towards Digital Identity Validation

Before the introduction of the government’s Digital Schemes in 2022, many employers carried out identity checks manually. At that time, digital technology was mostly used by organisations in high-turnover sectors such as recruitment, hospitality and care.

But things have changed.

Since October 2022, at TrustID, we’ve seen a much broader adoption of digital services. Sectors such as Health and Social Care, Events, Consulting and Not-for-Profit organisations are now embracing digital checks as part of their day-to-day onboarding processes.

Want to learn more about what’s changed in digital compliance since 2022?

Download our latest whitepaper: 2 years of Digital Schemes – What’s changed?

The benefits of a Digital-First approach

There are several advantages for HR teams who are switching to digital identity validation:

• Remote verification: carry out compliant Right to Work and DBS checks without needing to meet candidates in person. The candidate just uploads an image of their document and their selfie and we’ll do the rest. This reduces administrative burden on your team and save you and the employee time and money.
• Faster candidate experience: Streamline your hiring process and improve the experience for your candidates by removing unnecessary steps and capturing all their details in one place. A digital check also gives candidates a great first impression of your brand!
• Seamless workflow: If you’re already using an ATS, HRIS or other recruitment platform, you can integrate identity validation checks directly into your existing tools. This keeps your onboarding process efficient and easy to manage from one place. Explore our partner integrations here

How TrustID Supports HR Professionals

Whether you’re managing a large in-house HR team or handling recruitment for multiple clients, we offer flexible, expert support to help you stay compliant.

• Comprehensive services: From digital and manual Right to Work checks to DBS and address verification
• Simple, intuitive process: Easy for both HR teams and candidates to use
• Ongoing support: Our UK-based team is available for you and your employees 365 days a year
• Flexible setup: Scalable, credit-based model that adapts to your business needs
• Expert guidance: Stay up to date with any changes in Home Office guidance or legislation

Need help with Identity Validation?

Whether you’re new to digital identity checks or looking to upgrade your current process, our team is here to help.

Get in touch today to see how TrustID can support your HR compliance journey.

Contact us!